Turn every machine into a smart station.
Progression Lab is a QR-first member engagement and retention platform. Members scan equipment to learn it, log sets fast, track PRs, and stay accountable — while the gym uses built-in AI assistance to create workouts, challenges, promotions, and announcements without extra staff workload.
Not another subscription treadmill. Install it, own it, and expand only when it pays for itself.
How it works
Members scan QR codes on equipment to see guidance, muscles worked, and your preferred demo video.
Log reps/weight in seconds. Members build history and PRs automatically by machine.
Challenges, streaks, leaderboards, progress photos, promos, and community keep motivation high.
Most gym software helps you sell memberships.
Progression Lab helps you keep members longer by making the gym floor interactive and progress visible. It turns training into a system — not a one-time New Year’s motivation spike.
- •Members understand what to do (scan → learn → do).
- •Logging is frictionless (scan → set entry → done).
- •Progress becomes visible (PRs, milestones, photos).
- •Engagement stays consistent (challenges, promos, announcements).
What members get
The member experience is built around one behavior: show up, scan, train, log, and see progress. Everything else reinforces consistency.
Scan-to-learn
See muscles worked, key cues, and your gym’s demo video (YouTube link or your own upload).
Scan-to-log sets
Log reps/weight fast while standing at the machine — no searching, no friction.
PRs & machine history
Track personal records and history by machine so progress is obvious over time.
Progress photos (public or private)
Members can keep photos private or post wins publicly to the gym community.
Challenges & points
Join challenges, earn points for participation, and keep motivation high.
Leaderboards
Weekly/all-time competition creates accountability without needing constant staff involvement.
Community feed
Post photos and status updates, react and comment — keep energy inside your gym.
Member-only promotions
Members see in-gym offers: smoothies, supplements, classes, merch, referral pushes.
Suggestions & incident reports
Members can submit anonymous feedback or include their name — including safety/behavior concerns.
What operators get
You get control, leverage, and visibility — without creating a new full-time job for your staff.
Equipment & QR management
Create machine profiles, assign QR codes, and keep your floor experience consistent.
Announcements widget
Push updates and reminders inside the member experience — schedule changes, events, nudges.
Promotions management
Run simple in-gym campaigns without needing a separate marketing platform.
Moderation & community oversight
Keep the social feed aligned with your culture and standards.
Engagement visibility
See participation signals and trends to understand what’s driving repeat visits.
Private by default
No public marketplace. No competitor exposure. Everything stays under your brand.
AI that actually remind you about the grind — without selling it twice
Included AI assistance. You stay in control.
Progression Lab uses AI to help your gym create content and programming faster — so engagement stays consistent without burning out your staff. Nothing goes live automatically.
Why AI matters for retention
- • Keeps the gym experience fresh without constant brainstorming
- • Maintains consistent programming and campaigns week-to-week
- • Reduces staff workload while improving member perceived value
- • Helps you run like a premium gym without premium headcount
Classes, scheduling, booking & waitlists
For gyms running classes, Progression Lab removes scheduling friction and keeps routines consistent.
Class types & instructors
Define class types, attach instructors, set capacity, and add what-to-bring notes.
Booking & waitlists
Members reserve spots or join a waitlist. Keep sessions full without manual text chains.
Calendar adds
Members can add sessions to their calendar so attendance becomes routine.
Simple ROI estimator
This isn’t “retain everyone” math. Life happens (moves, jobs, schedule changes). This shows conservative upside from retaining a few more members for a few extra months.
Retention Calculator
Conservative estimator. Life happens (moves, job changes, schedule shifts). This shows potential upside, not a guarantee.
How to use it (conservatively)
- • Start small (ex: 5–15 members)
- • Use realistic “extra months” (ex: 2–4)
- • The goal is reducing preventable churn
- • The QR + progress + challenges loop is what compounds
Pricing
Core Platform License
One-time — you own it
- •QR codes on machines (scan-to-learn + scan-to-log)
- •Machine PRs, history, progress tracking & photos
- •Challenges, points, and leaderboards
- •Community feed with comments & reactions
- •Promotions and announcements
- •Suggestions & incident reporting (anonymous or named)
- •Classes scheduling + booking + waitlists
- •White-label ready (logo/colors/domain-ready)
- •Built-in AI assistance for operator content & programming (review before publishing)
Expansion Modules
Install when it pays for itself
- •AI Personal Trainer (member-facing): $3,000–$3,500 one-time
- •Branded Mobile App: $2,000 one-time
- •Multi-location: $1,000 per additional location
- •Custom features & integrations: $200/hr or fixed scope
Expansion modules
A 24/7 coach for members: builds custom workouts, analyzes form from videos, creates meal plans, helps with restaurant choices, and provides accountability + motivation. The gym owns it and sets member pricing.
$3,000–$3,500 one-time
Put your gym in members’ pockets with a branded app shell and push reminders.
$2,000 one-time
Add locations under a shared operator umbrella with clean separation.
$1,000 per location
Specialty workflows, integrations, and white-label modules.
$200/hr or fixed scope
FAQ
Make your gym floor the interface.
QR on machines. Fast logging. Visible progress. Challenges. Community. Built-in AI assistance that keeps engagement consistent without extra headcount.